Export Data from Outlook

Export Data from Outlook

1. Open the Outlook Desktop App

  1. Click on the windows icon “Start. Usually found in the lower left corner of your screen.

A blue square with a white square with a blue and black logoDescription automatically generated

  1. Type “Outlook, Then click on the icon.

2. Begin exporting Outlook data.

  1. Once Outlook has opened click on File in the upper left corner.

  1. Click on Open & Export

  1. Click on Import/Export

3. Import and Export Wizard.

  1. Select Export to a file
  2. Then click Next

  1. Select Outlook Data File (.pst)
  2. Then click Next

  1. Select data to be exported.

  1. Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time.

  1. Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Inbox, Calendar, Contacts, and Tasks.

  1. Then click Next

  1. Click on Browse

  1. Find a location to save the data.
  2. Change the file name.
  3. Then click OK

  1. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.
  2. Then click Finish

  1. Create a password to protect your file.

  1. This password will need to be retained for importing later.
  2. If you choose to not create a password leave it blank.

  1. Click OK

  1. File will begin to export.

  1. After your email data is exported to a .pst file, it can be imported to other email accounts.

  1. When Outlook exports email, contacts, and calendar info to a .pst, it makes a copy of the information. Nothing leaves Outlook. You will still see and have access to your email, contacts, and calendar in Outlook.

  1. When Outlook exports emails, it includes any attachments to the emails.

  1. Outlook does not export meta-data such as folder propertiesmessage rules, and blocked senders' lists.

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