1. Open the Outlook Desktop App
- Click on the windows icon “Start”. Usually found in the lower left corner of your screen.
![A blue square with a white square with a blue and black logoDescription automatically generated](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue78db05bde351f0413a9a4544065bcbbd6a)
- Type “Outlook”, Then click on the icon.
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue78a8533954484a4285b59d2ba9bddc9507)
2. Begin exporting Outlook data.
- Once Outlook has opened click on File in the upper left corner.
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue78e627a6d0152a42e5aefcada75e7db3e3)
- Click on Open & Export
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue785dfa4f1e18d44cab9499c8243f30dd67)
- Click on Import/Export
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue7875ae3a5d939547068b9072780ac8c44a)
3. Import and Export Wizard.
- Select Export to a file
- Then click Next
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue7812589f18e78948848f371e8861db6d9a)
- Select Outlook Data File (.pst)
- Then click Next
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue78a6f62932cf364d46985132befc10f768)
- Select data to be exported.
- Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time.
- Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Inbox, Calendar, Contacts, and Tasks.
- Then click Next
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue78ee2867e1961c4156b42cfcab76eacfb9)
- Click on Browse
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue781ad288ae1cf241e2a5bd0f8f00ba1b2a)
- Find a location to save the data.
- Change the file name.
- Then click OK
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue78f3aff66fe6fd417f8ef4b90577e21aef)
- If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.
- Then click Finish
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue78d3698677904f49ee9a8af304c56dc797)
- Create a password to protect your file.
- This password will need to be retained for importing later.
- If you choose to not create a password leave it blank.
- Click OK
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue78624e461a537c401fb163ef5511f77701)
- File will begin to export.
![](https://help.egcc.edu/DocsDisplay?zgId=689580021&mode=inline&blockId=tue781679714a4b42495c8617dabf1fdde03a)
- After your email data is exported to a .pst file, it can be imported to other email accounts.
- When Outlook exports email, contacts, and calendar info to a .pst, it makes a copy of the information. Nothing leaves Outlook. You will still see and have access to your email, contacts, and calendar in Outlook.
- When Outlook exports emails, it includes any attachments to the emails.
- Outlook does not export meta-data such as folder properties, message rules, and blocked senders' lists.